Hi read,
Last week we talked about anxiety and overwhelm. Today I want to share the four step system that is ensuring I stay on top of the details during the holiday season.
Here are the steps. They are pretty simple!
1) Review and triage entire work to-do list (this lives in Microsoft To-Do).
- Mark items that I will do today.
- Categorize each item.
- Mark items that must be done today vs things I hope to do today.
2) Review and triage entire home to-do list (this lives in Google Tasks) using the same steps as above.
3) Move work to-do items that are related to specific deliverables to JIRA board for team tracking.
4) Move all home to-do items to a Trello board with the following categories: At the Computer, Errands, To Buy, Around the House, and Plan with Other People.
That's it! It usually takes me 20-30 minutes a day to complete this process. It seems like a long time but it saves me so much time and effort each day. Here are some principles to follow to increase your success with this system.
1) Dedicate time for planning each day. If you don't take this time, you will feel stressed and get less done. I go through this process when I sit down at my desk. Block 30 minutes a day if you need to protect your time from meetings.
2) Ensure everything arrives in the to-do list. I usually add items to the list as I think of them. I follow the principle of the book Getting Things Done, which is that you should not have any thought twice (unless you enjoy that thought)! Therefore when something comes into my head, it immediately is entered on my list for later action.
3) Accept that some things didn't and won't get done. Once a task is pointless, delete it. For example, I was hoping to find a day to ski with a friend before Christmas but work got busy and it won't happen. I deleted the task.
This has been working great for me and hope it helps you too!
Beth
Unsubscribe | 113 Cherry St #92768, Seattle, WA 98104-2205
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